CHAPTER 9 - CANCEL/REMOVE PO'S

This option allows you to cancel a Purchase Order that has no outstanding receipts or invoices against it. It also allows you to re-open a purchase order that was previously canceled.


CANCEL A PURCHASE ORDER

To cancel a purchase order enter the number of the purchase order you wish to cancel. The purchase order will appear on the screen and you will receive the following prompt:

    Are you sure you want to CANCEL this PO (YES/NO)?

If this is the correct purchase order type YES and press [RETURN]. If this is not the correct purchase order you may type NO and press [RETURN] or press the [F8] key.

RE-OPEN A PURCHASE ORDER

If you discover that you have cancelled the wrong purchase order, you may follow the same procedure as above. Once you have entered the purchase order number that you wish to un-cancel you will receive the following prompt:

    PO has already been Canceled -- Do you want to Re-open it (YES/NO)?

If you want to re-open this purchase order press [SHIFT] and [F4] or type YES. If this is not the purchase order you want to re-open type NO or press [F8].

REMOVE OLD/CANCELED POs

This option allows you to remove Purchasing History records to make room for more data. The following prompt will appear:

    Delete purchase orders on or before: mm/dd/yy

The default date is three months from today. This option will produce an audit report if you want to see it. The system will first go through the Purchase Order files selecting old POs based on your removal date. The total number of records selected for deletion will then be reported on your screen, and you will have the option to delete them or abort out without removing any records.