CHAPTER 10 - SPECIAL PROCEDURES

 As a general rule, you will not need to use the special procedures on a regular basis. After you select this option, the following menu will appear:





REBUILD CROSS REFERENCES



This option allows you to rebuild various cross-reference files required by the A/R system. It will not be necessary for you to rebuild the files except on rare occasions.

You may choose to rebuild one or more of the above cross-references. While rebuilding each of the selected cross-reference files, the system will display a record count under the "Total Records" column.



VERIFY A/R DATA INTEGRITY


 

This option allows you to check various files for any missing or mismatched data. You will not need to run this procedure except on rare occasions.

While verifying each of the different files, the system will display a record count under the "Problem Records" column as errors are detected. A total record count will be displayed under the "Total Records" column periodically during the process. When each file is complete, the system will display a YES under the "Verify Complete" column.

If any errors are detected, a report will print showing the problems after the verify procedure is complete. Call RASER Software Support immediately for instructions on how to resolve the problems.


REMOVE INVOICE HISTORY

This option is not available at this time.


LOAD CUSTOMER BALANCES

This option is not available at this time.


CLEAR CUSTOMER YTD FIGURES

This option transfers each customer's historical balance information into the corresponding previous years' figures and then clears the year-to-date amounts. After you select this option, the following prompt will appear:

    Are you ready to CLEAR CUSTOMER YTD FIGURES? (Y/N)

Enter Y to proceed or N to exit without clearing the figures. If you have chosen to proceed, the following prompt will appear:

    Do you really want to CLEAR CUSTOMER YTD FIGURES? (YES/NO)

Enter YES to clear the year-to-date amounts or NO to exit without clearing them.



CLEAR SALES REP YTD FIGURES

This option transfers each sales rep's historical balance information into the corresponding previous years' figures and then clears the year-to-date amounts. After you select this option, the following prompt will appear:

    Are you ready to CLEAR SALES REP YTD FIGURES? (Y/N)

Enter Y to proceed or N to exit without clearing the figures. If you have chosen to proceed, the following prompt will appear:

    Do you really want to CLEAR SALES REP YTD FIGURES? (YES/NO)

Enter YES to clear the year-to-date amounts or NO to exit without clearing them.