APPENDIXES

APPENDIX A - QUESTIONS AND ANSWERS

How do I decide which payment option to use?
 

 How do I put a vendor on hold or take them off hold?

Go into Payment Selection option #1 For a Specific Vendor/Invoice. Bring up the vendor's account. Press [F5] to activate the Vendor Account Status window. Now you may put the vendor's entire account on hold and explain the reason for putting them on hold - or you may take them off hold at this time (as the case may be). If you put their account on hold, you will not be allowed to produce any checks for this vendor.


How do I put a vendor's invoice on hold or take it off hold?

Go into Payment Selection option #1 For a Specific Vendor/Invoice. Bring up the vendor's account. Position your cursor on the invoice that you want to put on hold/take off hold. Then press [F2]. Now you may put the invoice on hold and explain the reason for putting it on hold - or you may take it off hold at this time (as the case may be). If you put an invoice on hold, you will not be allowed to pay it until you take it off hold again.


How do I look at a vendor's historical information?

In Vendor Inquiry, press [F5] at any prompt. Now you are in the History mode. You may press [F5] again at any point to toggle back to Current.


Is it okay to delete a vendor?

Because the system stores historical data, you may not just delete a vendor whenever you want. Instead, you may want to use the Vendor Status in the Payment Selection screen to mark a vendor as Inactive.


What procedures need to be performed at year end?

Ö  Clear Vendor YTD Figures
Ö   Process 1099-MISC Forms

Refer to Clear Vendor YTD Figures for more information.



APPENDIX B - SAMPLE CHECK FORMATS


There are four different check formats available in the RASER Accounts Payable system. Two formats are designed for printing on laser jets and two for dot matrix printers.


LASER CHECKS

The first two formats are meant to be printed on a laser printer with a pre-printed 8½" x 11" check. One check and two stubs are printed on each sheet. The first laser format prints the check at the top of the paper followed by two check stubs. The second laser format prints a stub, followed by the check, and then another stub. The bottom stub can be torn off and kept on file while the check and first stub are given to the vendor. Each of these checks can be purchased from Deluxe Business Forms, a mail-order printer.


DOT MATRIX CHECKS

The second two formats are meant to be printed on a dot matrix printer with multi-part checks. The first check is designed for a "universal" check stub, which means that no headings are pre-printed on the check stub. The second check is designed for a pre-printed check as expected by the standard Thoroughbred Accounting system.