TABLE OF CONTENTS

CHAPTER 1 - INTRODUCTION
USING THIS MANUAL
    Special Keys
    Prompts
    User Input
    Computer Screens
    Reports
USING THE SOFTWARE
    Function Keys
    Edit Keys
    LookUp Screens
    Printer Selection
    G/L Accounting Period
    Y/N/ABORT/DELETE
    Automatic Expansion
GETTING STARTED

CHAPTER 2 - ACCOUNTS PAYABLE MENU

CHAPTER 3 - INVOICES & ADJUSTMENTS
INVOICE ENTRY
    Header Section
    Distribution Section
    Saving the Invoice
ADJUSTMENT ENTRY
    Header Section
    Column Section
    Distribution Section
    Saving the Adjustment
INVOICE/ADJUSTMENT REGISTER

CHAPTER 4 - CHECK SELECTION & PRINTING
PAYMENT SELECTION
    For a Specific Vendor/Invoice
    Selecting & Unselecting Invoices
    Putting an Invoice on Hold
    Changing the Vendor Status
    For Invoices Due By __/__/__
    For Discounts Due By __/__/__
    For a Specific Vendor Type
SELECTION REPORT
CHECK PRINTING

CHAPTER 5 - DIRECT & MANUAL CHECKS
DIRECT CHECKS
    Check Section
    Invoice Section
    G/L Distribution Section
    Printing the Check
MANUAL CHECKS
    Check Section
    Invoice Section
    G/L Distribution Section

CHAPTER 6 - OTHER CHECK OPTIONS
VOID A CHECK
DISTRIBUTE CHECKS
CHECK REGISTER
EFT PAYMENTS

CHAPTER 7 - INQUIRIES
VENDOR INQUIRY
    Header Section
    Invoice Section
    Total Section
CHECK INQUIRY
    Header Section
    Invoice Section
EXPENSE INQUIRY
CURRENT VS. HISTORY

CHAPTER 8 - REPORTS
OPEN PAYABLES REPORT
VENDOR ACTIVITY REPORT
CASH REQUIREMENTS REPORT
PAYABLES AGING REPORT
ON HOLD REPORT

CHAPTER 9 - FILE MAINTENANCE
VENDOR MAINTENANCE
    Vendor Master File
    Vendor Ship-From Addresses File
    Vendor Remit-To Addresses File
    Vendor Notes File
    Vendor Master Report
    Vendor Label Printing
    Vendor Rolodex LookUp
NONVENDOR INFORMATION FILE
A/P CONTROL FILES
    A/P Control Record
CHECKING ACCOUNT CONTROL FILE
1099 PAYER'S INFORMATION FILE

CHAPTER 10 - SPECIAL PROCEDURES
PERFORM A/P MONTH-END
    Error Messages
REBUILD CROSS REFERENCES
VERIFY A/P DATA INTEGRITY
REMOVE INVOICE HISTORY
CHANGE AN INVOICE NUMBER
ACCOUNTS PAYABLE SEARCH
    Entering Criteria
    Viewing the Results
    Displaying More Invoices
    Displaying Other Vendor
    Printing the Results
CLEAR VENDOR YTD FIGURES
PROCESS 1099-MISC FORMS
    Review Vendor Accounts
    Create 1099-MISC File
    Review 1099 Accounts
    Verify 1099 Data
    Edit 1099 Accounts
    Print 1099-MISC Forms
    Create 1099 Magnetic File
    Copy Magnetic File to Floppy

CHAPTER 11 - CHECK RECONCILIATION
CHECK RECONCILIATION
    Reconciling a Range of Checks
    Reconciling Individual Checks
OUTSTANDING CHECK REPORT
    Print Reports
    Perform Update

APPENDIX A - QUESTIONS AND ANSWERS
    How do I decide which payment option to use?
    How do I put a vendor on hold or take them off hold?
    How do I put a vendor's invoice on hold or take it off hold?
    How do I look at a vendor's historical information?
    Is it okay to delete a vendor?
    What procedures need to be performed at year end?

APPENDIX B - SAMPLE CHECK FORMATS
LASER CHECKS
DOT MATRIX CHECKS